Project+Management+Plan

Phase 1: Project Scope

 * Project Objective**: Implement a student computer cart replacement schedule at the high school in which student machines are replaced every five years, while maintaining a student to machine ratio of no greater than 2.5 students per one machine. (Strategic Plan Goals)


 * Stakeholders**:
 * HS Students
 * HS Teachers
 * HS Admin Team
 * Technology Department
 * District Leadership Team(Superintendent, Secondary Assistant Superintendent, Elementary Assistant Superintendent, Business Manager, Director of Student Services, Director of Technology)
 * School Board Members
 * Community Members


 * Constraints and Interdependencies**:
 * Availability of funding
 * Student enrollment


 * Rationale**:
 * Ties to strategic plan goals
 * New machines have less down time and therefor less negative impact on instruction
 * Phasing in machines is more fiscally sound. It prevent the need for a huge purchase in one year.
 * New machines are faster and more reliable.
 * New machines have a warranty.

Phase 2: Project Plan

 * **Time**: Four new mobile labs will be phased in yearly, starting with the 2011-2012 school year. Installation of new equipment will occur after July 1 and before September 1 each year, thus eliminating instructional down time.
 * **Money**: The cost of four new mobile labs is approximately $120,000 for hardware. No additional money is needed in personnel costs.
 * **Resources**: Direct technology specialists will handle the recycling of old equipment and installation of new machines. The Secondary Technology Coordinator and Technology Coach will handle the training of staff and of the student tech squad.

Phase 3: Project Launch

 * The initial launch will be small as the tech department collects data and gains support of the project plan.
 * After gaining board approval of the plan...
 * HS faculty will be made aware of the plan via a staff meeting. At this time they will be made aware of training opportunities.
 * The secondary tech coordinator will meet with the the HS tech specialists and the HS lab assistants to lay out the summer replacement time line.

Phase 4: Progress Monitoring

 * The District Technology Coordinator will manage the project and monitor project milestones

Phase 5: Project Close Out

 * This project will be reviewed annually and progress will be reported to all stakeholders as needed. In particular, the school board will be updated yearly on instructional impact data as well as maintenance data.